Time Tracking - Flexible Resource Planning Documentation

Available in Workspace View, Board View, Scheduler context menu

View modes Table View, Stack View

Filters Date range presets & custom range

Export CSV with all visible columns

Overview

The Time Tracking module lets team members log work hours as worklogs (a record of hours worked on a specific item on a specific date) against any monday.com item. All worklogs are stored in the plugin's database and are separate from monday.com's native time tracking. This gives you full control over approval workflows, reporting, and export.

Separate from monday.com native tracking Worklogs created in this plugin are stored independently. This means you get dedicated approval flows, advanced filtering, CSV export, and integration with the Timesheets and Reports modules — features not available with monday.com's built-in time column.

Time Tracking table view showing weekly worklog grid with user hours

Accessing Time Tracking

You can access the Time Tracking module from multiple entry points depending on the context you need:

Workspace View

Open the app in Workspace View (click the Flexible Resource Planning icon in your workspace's left navigation), then click Time Tracking in the app sidebar. This full-screen experience is the primary way to manage worklogs across all boards and provides access to every feature including filters, views, and export.

Board View

Open the Resource Planning Board View on your board, then click the "Worklog" tab in the view's navigation. This shows worklogs for that board's items only and is useful when you want to see time logged against a specific project without leaving the board context.

Scheduler Context Menu

Right-click any task on the Resource Scheduler and select "Log Work" to quickly create a worklog for that item. The item field will be pre-filled so you can jump straight to entering hours.

Quick access tip The Scheduler context menu is the fastest way to log work while planning. Right-click a task, choose "Log Work", enter hours, and you are done — no need to switch views.

Time Tracking workspace view showing the stack view with daily worklog columns

Logging a Worklog

Click the "+ Worklog" button in the toolbar to open the worklog creation form. The form includes the following fields:

Item — Search and select any monday.com item. The picker uses the searchable item picker pattern: type 2+ characters to search across all boards. Recently used items appear by default when you open the dropdown.
Date — The day the work was performed. Defaults to today.
Hours — Number of hours spent. Supports decimals (e.g., 1.5 for one and a half hours). Minimum value is 0.25h.
Description — Optional free-text field describing the work done. Useful for audit trails and timesheet reviews.

Example For example, log 4 hours for a task on your project board with description "Completed initial wireframes and color palette selection."

Worklog creation form with item picker, date, hours, and description fields

Click "+ Worklog"

Open the worklog form from the toolbar button at the top of the Time Tracking view.

Select an item

Start typing in the Item field (2+ characters) to search across boards. Select the relevant monday.com item from the dropdown results.

Set date and hours

Pick the date the work was performed and enter the number of hours. Use decimals for partial hours (e.g., 1.5 for 90 minutes).

Add a description (optional)

Describe what was accomplished. This text appears in the table view and is included in exports and timesheet reviews.

Save

Click "Save" to create the worklog. It will appear immediately in the table or stack view.

Table View

The default view shows worklogs in a tabular format, providing a structured overview of all logged work within the selected date range.

Column	Description
Item Name	The monday.com item the work was logged against. Clickable to open the item.
Board	The board the item belongs to.
User	The team member who performed the work. Shows avatar and name.
Date	The date the work was performed.
Hours	Total hours logged. Click on the total hours cell to expand and see individual worklogs.
Description	The optional text description of the work done.

Every column is sortable — click the column header to sort ascending or descending. Click on the total hours cell to expand the row and see individual worklog entries when multiple worklogs exist for the same item on the same day.

Tip Use column sorting to quickly identify items with the most logged hours, or to find the most recent entries. Combining column sort with date range filters gives you fine-grained control over which worklogs you see.

Worklog table view showing weekly hours per user with daily breakdown

Stack View

The Stack View provides a kanban-like layout grouped by date. Each column represents a single day, and cards within the column display the individual worklogs for that day.

Each column represents a day within the selected date range
Each card shows the item name, hours logged, and the user who logged them
Column headers display the date and the total hours for that day
Useful for reviewing daily work patterns and spotting gaps in time logging

When to use Stack View Stack View is ideal for daily stand-ups and retrospectives. At a glance you can see what each team member worked on each day, making it easy to identify patterns, unlogged days, or capacity imbalances.

Stack view showing worklog cards grouped by day in kanban-style columns

Date Range Filtering

The date range selector in the toolbar lets you quickly narrow the worklogs displayed. Both the Table View and Stack View respect the active date range filter.

Predefined Ranges

Today — Shows only worklogs for the current day
This Week — Monday through Sunday of the current week
Last Week — The previous full week
This Month — First day to last day of the current month
Last Month — The previous full calendar month

Custom Range

Select "Custom" to pick a specific start and end date using the calendar picker. This is useful for generating reports for billing cycles, sprints, or arbitrary periods.

Filter persistence Your selected date range is preserved during the session. If you switch between Table and Stack views, the same date range remains active. The filter resets to "This Week" when you reopen the module.

Date range dropdown showing Current week, Last week, Last 2 weeks, and custom options

Personal Scope

The Time Tracking module always shows your own worklogs. It is a personal workspace for logging and reviewing the hours you have worked.

Looking for team-wide data? To view worklogs across the entire team, use the Timesheets module. Timesheets provides user, board, and item filters to review logged hours across the company, along with progress reports and the approval workflow.

Submitting for Approval

When the selected date range matches a full week or month (depending on your workspace's configured period type), a "Submit for Approval" button appears in the top-right corner of the toolbar. A status banner also appears above the grid showing the current submission state for that period.

What you'll see

No submission yet — A "Submit for Approval" button is shown. Click it to open a dialog where you can review the period dates, total hours, and add an optional note for your approver.
Pending Approval — The banner shows an orange Pending Approval badge and the approver's name. All worklogs are locked (edit/delete/add controls are hidden).
Approved — The banner shows a green Approved badge. Worklogs remain locked.
Rejected — The banner shows the rejection reason in red and a "Resubmit for Approval" button appears. Worklogs are unlocked so you can make corrections.
Reopened — The banner shows a reopened message and a "Resubmit for Approval" button. Worklogs are unlocked for editing.

Full details in Timesheets For the complete approval workflow — including approval rules, approver configuration, the status flow diagram, and the approver's perspective — see the Timesheets documentation.

Editing and Deleting Worklogs

You can modify worklogs after creation as long as they are not covered by a submitted or approved timesheet.

Editing a Worklog

Click any worklog row in the Table View to open the edit dialog
Modify any field: hours, date, description, or item
Click "Save" to apply changes

Deleting a Worklog

Click the trash icon () on the worklog row
Confirm the deletion in the confirmation dialog
The worklog is permanently removed

Submitted and approved timesheets are locked Worklogs that are part of a submitted or approved timesheet cannot be edited or deleted. The row displays a lock icon and the edit/delete controls are disabled. To make changes, the approver must first reopen the timesheet (if approved) or reject it (if submitted). See Timesheets for details.

Tip If you need to correct a worklog on a submitted timesheet, ask your approver to reject it so you can make edits and resubmit. For already-approved timesheets, ask your approver to reopen it first. Once reopened, the worklogs become editable again.

Edit worklog dialog with item, date, hours, and description fields

Exporting Worklogs

From either the Workspace View or Board View Time Tracking tab, click the Export button (download icon ) in the toolbar to download worklogs as an CSV spreadsheet.

The export includes all your worklogs matching the current filters:

Date range (predefined or custom)
Any active column sorts

Exported Columns

Column	Description
Item Name	The name of the monday.com item
Board	The board the item belongs to
User	Full name of the team member
Date	Date the work was performed (YYYY-MM-DD)
Hours	Number of hours logged
Description	Work description text

Common export use cases

Personal records — Export "This Month" for your own hours summary
Client invoicing — Filter by a specific board (project) and export the date range matching the billing period
Compliance & audit — Export custom date ranges for internal or external audits

Time tracking table view with export button in the toolbar

* Locked worklogs cannot be edited by anyone. The timesheet must be rejected (if submitted) or reopened (if approved) first.

Locked worklogs Once a worklog is part of a submitted or approved timesheet, it becomes read-only for all users regardless of their role. This ensures the approver reviews the exact data that was submitted and maintains data integrity for payroll and invoicing. To unlock worklogs, an approver must reject the submitted timesheet or reopen the approved timesheet from the Timesheets module.

Exploring the module Try switching between Table and Stack views, adjusting date ranges, and exporting to CSV to familiarize yourself with all Time Tracking features.

Permissions panel showing Manage Access with user roles (Admin/Member) and access controls