Holiday Schemes - Flexible Resource Planning for monday.com

Holiday schemes Fixed & floating holidays, per-user assignment

Default scheme Automatically applies to all users

Assignment Per-user, supports multiple regions

Overview

When would I use this?

Set up holiday schemes when your team observes public holidays that should reduce available work capacity. This is especially important for distributed teams spanning multiple countries — each region can have its own holiday scheme.

Holiday Schemes define which days are non-working holidays for your team. Holidays reduce available capacity to zero on the affected days and are displayed on the scheduler as colored indicators. Each user can be assigned to one holiday scheme. Capacity is the number of working hours a team member is available per day, as defined by their assigned capacity scheme.

Navigate to Workspace View > Settings > Holiday Calendars to manage your holiday schemes.

Holiday Schemes list showing Main and US Federal Holidays schemes with Create New button

Creating a Holiday Scheme

To create a new holiday scheme:

Go to Settings > Holiday Calendars.
Click "New Calendar".
Enter a name (e.g., "US Federal Holidays"), an optional description, and choose a badge color.
Add holidays using the methods described below.
Assign users to this scheme.

Holiday Scheme editor showing scheme name, description, holidays list with dates, and Add Holiday button

Holiday Types

Each holiday in a scheme belongs to one of two types:

Type	Description	Examples
Fixed Holidays	Same date every year. These repeat automatically on the same date each year.	Christmas (Dec 25), Independence Day (Jul 4), New Year's Day (Jan 1)
Floating Holidays	Variable dates that change each year. You must set specific dates for each year manually.	Thanksgiving (4th Thu in Nov), Easter, Labor Day (1st Mon in Sep)

Note Fixed holidays are automatically carried forward to future years. Floating holidays must be updated annually because their dates change. A reminder notification will prompt you to update floating holiday dates for the upcoming year.

Default Holiday Scheme

One holiday scheme can be marked as the Default. The default scheme automatically applies to all users in the account, including users who are not explicitly assigned to any holiday scheme.

When a default scheme is set, all users automatically get its holidays applied to their capacity calculations.
Users explicitly assigned to a different scheme use that scheme's holidays instead.
If no default scheme is set, users without an explicit assignment have no holidays applied to their capacity.

Best Practice If most of your team is in one country, set that country's holiday scheme as the default. Then create separate schemes only for team members in other regions and assign them explicitly.

Assigning Holiday Schemes to Users

Once you have created a holiday scheme, you can assign users to it so their capacity calculations reflect the correct holidays.

Each user can be assigned to one holiday scheme.
Users without an explicit assignment use the Default Scheme if one is set.
Use the user picker to assign users individually or in bulk.
Changes take effect immediately in workload calculations.

Best Practice Group your team members by region or office location and create one holiday scheme per region. For example, create "US Holidays", "UK Holidays", and "Germany Holidays" schemes, then assign each employee to the scheme matching their location.

Holiday Schemes list showing user counts per scheme and management actions

Common mistake Creating a holiday scheme but forgetting to assign users to it (and not setting it as default). The scheme has no effect until users are assigned or it is marked as default.

Holidays on the Scheduler

Once configured, holidays are reflected on the Resource Scheduler in several ways:

Holiday days display colored dots or indicators on the date header row.
User capacity is automatically set to 0 hours on holidays.
Hovering over a holiday indicator shows a tooltip with the holiday name.
Scheduling a task on a holiday day triggers a warning: "This day is a holiday".

Scheduler view showing holiday indicators on date columns with zero-capacity styling

Warning Scheduling tasks on holidays is allowed but not recommended. The workload indicator will show the user as over-allocated because the available capacity for that day is 0 hours. If you must schedule work on a holiday, consider adjusting the user's holiday scheme first.

Managing Schemes

You can perform the following management actions on any holiday scheme:

Action	Description
Edit	Add or remove individual holidays, change the scheme name, description, or badge color.
Delete	Remove a scheme entirely. All users previously assigned to it will fall back to the Default Scheme (if set) or have no holidays applied.

Best Practice Before deleting a holiday scheme, check the user assignment list. If users should move to a different scheme (not the default), reassign them first.

See it in action: Managing holidays and capacity for a distributed team